Complete US IT Recruitement Process
RECRUITMENT PROCESS
Requirement Received
- Via email
- Over Phone
If received over email
*Checkif a proper Requisition form is received, if not create a Requisition form(preferably use the abridged form).
*Allocatejob order sequence #.
*If the Requisition form is prepared send it for review to ensure all details arecorrect.
If over the Phone
* Createa Requisition form (preferably use the abridged form).
* Allocatejob order sequence #.
* If the Requisition form is prepared send it for review to ensure all details arecorrect.
Allocation of Task
- Review work load of the recruiter.
- Allocate new job orders to recruiters. Also give a copy of job requisition form to the recruiter.
- Update “Job Allocation Report” (which has recruiter’s name) and file a copy for personal records.
Search Phase
- Ask recruiter to identify the keywords or if required, fine tune the search parameters.
Reviewing SelectedProfiles
- Recruiters will upload profiles and requisition form in a common folder.
- Review selected profiles of each recruiter.
- Provide feedback (if any) to the recruiter.
- Update the submission list (for that job order)
- Review the documents required for the submission.
Review checklist
* Ensureskill sets match.
*Ratesare close to the rates specified by the client.
*Candidateshould be either located near the clients’ location or is willing to work at clients’location.
* Goodcommunication skills.
*Getthe Rate confirmation over email from the candidate / employer of H1Bcandidates.
Client wise detailsof documents required for submission
Direct Client
§ FormattedCV in J-Squad letterhead.
Logic Solutions
§ Candidatesprofile form
§ Resumein MS Word format
§ Personalfeedback can be included in the covering letter.
Approval or Rejection of a profile
- Interview feedback of all profiles should be updated in the submission list.
- A month-wise and client-wise interview list should be maintained
TaxTerms –
- Contract- W2 – Will be working as a contract W-2employee for the company.
- Contract to hire -W2 – Will be working as a contract W-2employee for the company with the option to hire.
- Full-time– Will be working as a full-time W-2 employee for the company.
- Contract- Independent – Will be working as a contract 1099employee for the company.
- Contract to Hire - Independent – Will be working as a contract 1099employee for the company with the option to hire.
- Contract- Corp-to-Corp – Will be working on contract with or through another corporation.
- Contract to Hire - Corp-to-Corp – Will be working on contract with or through another corporation with the option to hire.
- TN– Visa for temporary workers authorized under schedule 2 of NAFTA.
1. Contract - Corp-to-Corp
Definition:
Corp-to-Corp the client, a corporation, pays to the business entity of
US Citizen or Green Card Holder, which is organized as a corporation,
for the services rendered. In other words any employment where the
contact is between two (2) companies is called Corp-to-Corp.
Corp-to-Corp employment contract can happen in 2 cases.
Case – I:
Any U.S. Citizen or any Green Card Holder can incorporate a company.
Usually, people register a company to avail the tax benefits or save
tax. This is a complicated set-up process. The person incorporating the
company (Company A) can be the sole worker of the company and can take
up employment with another company, a client (Company B). The
client(Company B) will make the payment for the services rendered by the
consultan tto the corporation that the consultant owns. The consultant
can then draw salary from his own company and pay tax. The client in
this case is not liable to pay any tax on behalf of the consultant.
Case – II:
This can also happen when a client company hires a consultant with H1B
VISA. H1 is works permit VISA for all professionals who are neither US
citizen nor Green card holder. In this case the consultant has an
employer in the US,a registered corporation. This company allows the
consultant to work for another company, a client, but the contract is
signed between the employer company and the client. The consultant is a
full time employee of his own company but a consultant with the client
company.
Payment Terms:
In this scenario the client company pays to the consultant’s company
directly and does not deduct any tax, as payment of tax is the liability
of the corporation rendering services.
2. Contract – Independent (1099)
Definition: This is actually sole proprietorship concern also called Independent. In other words a
sole proprietorship is an unincorporated business that is owned by one
individual. It is the simplest form of business organization to start
and maintain. The business has no existence other than the owner. Its
liabilities are the owner’s personal liabilities.
Payment Terms: In this scenario(1099) the client company pays directly to the independent contractor and does not withhold any tax.
3. Contract – W2
Definition:This
is the simplest option of all other options. There is no need of book
keepingas is the case other options like Corp-to-Corp and 1099. In
this case thewages of the contractor are subject to the same tax
withholdings as a regularemployee of the client. In such cases the
liability of depositing tax is withthe employing company. The
approximate percentage of benefits and taxes isabout 12.5 to 15% percent
in some cases.
Conclusion
A
1099 employee is in most cases a temporary employee (technically, not
even an "employee"). Because they are not permanent, they do not need to
complete a W-4 or have the employer withhold taxes. They are
responsible for paying their taxes directly to the IRS. The IRS requires
that the employer report the earnings paid on a form 1099. The IRS
would rather put the burden of tax withholding on the employer and
therefore has fairly stringent rules regarding when someone can be
considered a 1099 employee.
Corp-to-Corp– Indicates that the
employer would prefer to deal directly with anothercorporation. The main
reason for this preference is to avoid some of thepotential liability
that might exist in dealing with an independent contractoron a 1099
basis. This would include corporations dealing directly with
othercorporations or corporations dealing with individuals who have
incorporated.
A W-2 employee is an employee whose taxesare withheld by the employer and the earnings are reported to the IRS at theyear-end via a W-2. The W-2 employee completes a form W-4 at the beginning oftheir employment to instruct the employer on how to withhold taxes. Thiseliminates any possible issues that may arise with the IRS regarding employmentstatus.
Important: Keeping
in mind the above details we must now understandthe contract fees
payable under different work authorizations. Lets assume thatthe client
agrees to pay the contractor $ 60per hour.
The chart belowexplains the final payment and deductions, if any, as
applicable and also showsthe net amount that is finally paid to the
contractor under each employmentauthorization type.
Corp-to-Corp |
Independent (1099)
| W2 | ||||||
Client
|
Deductions
|
Contractor
|
Client
|
Deductions
|
Contractor
|
Client
|
Deductions
|
Contactors
|
$ 60
|
Nil
|
$ 60
|
$ 60
|
Nil
|
$ 60
|
$ 60
|
12.5 to 15% of $ 60
|
$ 60 – deduction
|
Employment Definitions :
1099 Employee –
A 1099 employee is in most cases a temporary employee (technically, not
even an"employee"). Because they are not permanent, they do not need to
complete a W-4 or have the employer withhold taxes. They are
responsible for paying their taxes directly to the IRS. The IRS requires
that the employer report the earnings paid on a form 1099. The IRS
would rather put the burden oftax withholding on the employer and
therefore has fairly stringent rules regarding when someone can be
considered a 1099 employee.
.
Corp-to-Corp –
Indicates that the employer would prefer todeal directly with another
corporation. The main reason for this preference isto avoid some of the
potential liability that might exist in dealing with an
independentcontractor on a 1099 basis. This would include corporations
dealing directlywith other corporations or corporations dealing with
individuals who haveincorporated.
EB-1 – Employment-based immigration category for aliens ofextraordinary ability.
EB-2 – Employment-based immigration category for alienswith advanced degrees or exceptional ability.
EB-3 – Employment-based immigration
category for alienswith bachelor's degrees. Most immigrants become
residents through thiscategory.
H-1B – Visa for temporary skilled workers (sponsored).
H-4 – Visa for family members of H-1B Visa holder.
Independent – The employer is willing to hire a temporaryemployee on either a 1099 or W-2 Basis.
The
IRS classifications of workers are independent contractors oremployees
according to the "common law" standard. The common lawstandard holds
that if an employer controls and directs, or has the right totell a
worker how, when, and where to work, then the worker is an"employee". A
worker free from such direction and control can beclassified as an
"independent".
J-1 – Visa for doctors and researcher usually tied to somesort of research grant or exchange program.
J-2 – Visa for the spouse of an J-1 Visa holder.
Job seeker – Candidate looking to better their employmentopportunities. There are three types of Job Seekers:
- Announced are Job Seekers that are readyto work in 30 days and appear on the Hot-list.
- Passive Public are those Job Seekers thatare not actively looking for a job but would entertain the right opportunity.Passive Public Job seeker names display on the Hot-list, but they will be on thepassive list.
- Passive Confidential are those Job Seekersthat do not want anyone to know who they are. Job Seekers can chose to beconfidential and they will show up in the passive list as a confidentialcandidate.
Negotiation Skills :
Introduction
Negotiation is something that we do all the time and is not only used for business purposes. For example, we use it in our social lives perhaps for deciding a time to meet, or where to go on a rainy day.
Negotiation is usually considered as a compromise to settle an argument or issue to benefit ourselves as much as possible.
Communication is always the link that will be used to negotiate the issue/argument whether it is face-to-face, on the telephone or in writing. Remember, negotiation is not always between two people: it can involve several members from two parties.
There are many reasons why you may want to negotiate and there are several ways to approach it. The following is a few things that you may want to consider.
Negotiation is something that we do all the time and is not only used for business purposes. For example, we use it in our social lives perhaps for deciding a time to meet, or where to go on a rainy day.
Negotiation is usually considered as a compromise to settle an argument or issue to benefit ourselves as much as possible.
Communication is always the link that will be used to negotiate the issue/argument whether it is face-to-face, on the telephone or in writing. Remember, negotiation is not always between two people: it can involve several members from two parties.
There are many reasons why you may want to negotiate and there are several ways to approach it. The following is a few things that you may want to consider.
Why Negotiate?
If your reason for negotiation is seen as 'beating' the opposition, it
is known as 'Distributive negotiation'. This way, you must be prepared
to use persuasive tactics and you may not end up with maximum benefit.
This is because your agreement is not being directed to a certain
compromise and both parties are looking for a different outcome.
Should you feel your negotiation is much more 'friendly' with both
parties aiming to reach agreement, it is known as 'Integrative
negotiation'. This way usually brings an outcome where you will both
benefit highly.
Negotiation, in a business context, can be used for selling, purchasing,
staff (e.g. contracts), borrowing (e.g. loans) and transactions, along
with anything else that you feel are applicable for your business.
Planning and How to Negotiate:
Pre-Negotiation
Before you decide to negotiate, it is a good idea to prepare. What is it exactly that you want to negotiate? Set out your objectives (e.g. I want more time to pay off the loan). You have to take into account how it will benefit the other party by offering some sort of reward or incentive (explained later).
What is involved (money, sales, time, conditions, discounts, terms, etc)? Know your extremes: how much extra can you afford to give to settle an agreement? Although you are not aiming to give out the maximum, it is worth knowing so that you will not go out of your limits.
Know what your opposition is trying to achieve by their negotiation. This is useful information that could be used to your benefit and may well be used to reach a final agreement.
Consider what is valuable to your business, not the costs. You may end up losing something in the negotiation that is more valuable to your business than money. It could be a reliable client or your company reputation.
Before you decide to negotiate, it is a good idea to prepare. What is it exactly that you want to negotiate? Set out your objectives (e.g. I want more time to pay off the loan). You have to take into account how it will benefit the other party by offering some sort of reward or incentive (explained later).
What is involved (money, sales, time, conditions, discounts, terms, etc)? Know your extremes: how much extra can you afford to give to settle an agreement? Although you are not aiming to give out the maximum, it is worth knowing so that you will not go out of your limits.
Know what your opposition is trying to achieve by their negotiation. This is useful information that could be used to your benefit and may well be used to reach a final agreement.
Consider what is valuable to your business, not the costs. You may end up losing something in the negotiation that is more valuable to your business than money. It could be a reliable client or your company reputation.
Negotiating:
It is important that you approach the other party directly to make an appointment to negotiate should it be in person, writing or by phone (not through a phone operator, receptionist, assistant etc) as this will allow you to set the agenda in advance, and improve the prospects of the other party preparing sufficiently enough to make a decision on the day. Try to be fairly open about your reason for contact or they may lose interest instantly and not follow up on the appointment. Save all your comments for the actual appointment- don't give away anything that will give them a chance to prepare too thoroughly: it's not war, but it is business!So, it's time to negotiate and you've prepared well. What else must you have? Two things: confidence and power. Your power will come from your ability to influence. For example, you may be the buyer (but not always a strong position), or have something that the other party wants, or you may be able to give an intention to penalize if the other party fails to meet the agreement (as is the way with construction). As briefly mentioned above, you may be able to give a reward or an incentive. For example, you may be selling kitchen knives and as part of the package you are giving a knife sharpener and a storage unit away free as an incentive.
It is always important that you keep the negotiation in your control: this can mean within your price range, your delivery time or your profit margin. If you fail to do so, you will end up on the wrong side of the agreement, and with nothing more out of the deal other than maintaining trading relationships.
When negotiating, aim as high as you feel necessary in order to gain the best deal for yourself. The other party may bring this down but it is a good tactic, as it is always easier to play down than to gain.
Make sure that you remain flexible throughout the negotiation in case the opposition decides to change the direction of the agreement (they may want different incentives or even change their objectives). This is where your preparation comes to good use: knowing your limits and the other party's needs. If you're a quick thinker then you've got an advantage. You'll need to turn it around quickly if things start to go against you without putting your objectives at risk.
Confidence comes from knowing your business, your product, what its worth, and being able to communicate this well to the other party: these people are almost impossible to get the better of, as some of you will know only too well.
Agreement in Negotiation:
Once you have come to a final agreement, it is important that you have it down in writing along with both parties' signature: this is not always possible or practical. Before it is signed, or formally ordered, it is wise not to say anything about the terms agreed because your next sentence could break the agreement: the best sales-people never over sell - well, not until they have to!
If it is a sale/purchase that you are making, then officially, it isn't a sale until you/they have actually ordered the product/service. Usually, this will be an Order Form (we have one in our free business software). In most other negotiations, one party sending a letter and fax to the other in which the agreement is outlined (to a sufficient degree) will form a legal basis.
If the other party then amends the conditions in the agreement in writing to you, those amended terms then become part of the agreement, UNLESS you disagree in writing, and so on…
Summary
We use negotiation in everything we do but you have to be sure that it is done in the best way possible to achieve maximum benefit. The most important part is planning: preparing well will give you an advantage when negotiating.
Only use the knowledge and experience you need to achieve your objective: having the business owner negotiating the supply of pencils is over-kill, and leaves you little room to power-bargain with the same supply company when you want them to supply you with, say, colour photo-copiers.
Have confidence and be sure that you can keep control at all times. Aim highly, but don't underestimate the opposition. They too may have just read the same advice. If you're selling something, be persuasive and offer some incentive to keep the customer interested.
Don't close an agreement until you are happy. This could be difficult if you have been put in a 'corner' but this would perhaps be an effect of poor preparation.
Strings to Search Resumes :
site:linkedin.com (inurl:in OR inurl:pub) -intitle:directory openview
(intitle:"resume for" | intitle:"resume of") seibel -inanchor:apply
-inanchor:submit -inanchor:sample -intitle:how -intitle:write
Normal search: (intitle:"resume for" | intitle:"resume of") seibel
-inanchor:apply -inanchor:submit -inanchor:sample -intitle:how
-intitle:write
Boolean Search : (resume | cv | vitae | homepage) openview -jobs -apply
-submit -required -wanted -template -wizard -free -write -sample
File Search : ~resume (filetype:pdf | filetype:doc | filetype:rtf |
filetype:htm | filetype:html) openview -jobs -apply -submit -required
-wanted -write –sample
Title Url - CV Logic : (intitle:"curriculum vitae" | inurl:vitae |
intitle:vitae) openview -about -jobs -inanchor:apply -inanchor:submit
Portal Logic linkedin.com : site:linkedin.com (inurl:in OR inurl:pub) -intitle:directory openview
Portal Logic craigslist.org : site:craigslist.org inurl:res openview
loadrunner expert filetype:doc in resume
Sample Format of Requirement:
Hi
Greetings
Please
let me know if you are available for the below requirement.
|
Job Title:
|
Oracle Developer
|
|
Primary Skills:
|
Oracle Developer
|
|
Secondary
Skills:
|
|
|
Rate:
|
Open
|
|
Duration:
|
6 months
|
|
Location:
|
Colorado Springs, CO
|
|
Description:
|
Oracle Developer
Location: Colorado Springs, CO Length: 6 months Interview: Phone Position Responsibilities: Application development and support for internally developed financial system. Documentation/System Analyst for new development projects to meet business requirement changes. Position may require extended hours during peak processing periods. Required Skills & Experience: Oracle 10 and above Data Warehousing/star schema 5 years experience Oracle database development & performance tuning (8 yrs) PL SQL development & performance tuning (8 yrs) Oracle ELT methodology experience UNIX shell scripting experience (5 yrs) Communications skills; ability to convert business problem into a technical solution Desired Skills & Experience Financial systems background Reporting experience, Hyperion preferred Process documentation |
Sample Rate Conformation Mail Format:
Hi John,
It was nice talking to you.
As per our discussion the rate has to be finalized for your consultant (Consultant Name here) for SQL Server DBA position located at East Hanover, NJ is $90/hr On Corp-Corp Basis (All inclusive). Please send me a confirmation mail to confirm the rate.
Interview Questions for a Recruiter:
Q. What is Recruiting, Explain Briefly the Recruitment Life Cycle?
Q. What are the various Tax Terms in Us recruiting? Could you explain them?
Q. Who is a client?
Q. Who is a vendor?
Q. What is Work Authorization; define Various Visa Statuses available in US
Q. What are the most important points that a recruiter should keep in mind:
Q. How important is knowing various Technologies in IT, and how is it going to help in Recruiting?
Q. How can the recruitment be done without the help of a vendor? If the vendor is involved than what are the risks associated?
Q. Why most of the reputed companies do not consider or avoid C2C people while marketing recruitment?
Q. What are the important points that you follow to judge the quality of a candidate?
Q. What is a Background check and why it is done?
Q. What are the steps that you take to source a candidate if you don’t find in the Job Portals?
Q. List various Job portals you are familiar with?
Q. Explain the Resume Screening Process on any of the Job Portal you wish?
Q. What is required to become a good recruiter? What made you to opt for Technical Recruiting?
USA with their respective Time Zones:
There are four Time Zones are there in USA- Pacific Timezone (PST Pacific Standard Time)
- Mountain Timezone (MST Mountain Standard Time)
- Central Timezone (CST Central Standard Time)
- Eastern Timezone (EST Eastern Standard Time)
US States Abbreviations & Short forms :
State/possession
|
Abbreviation
| |
ALABAMA
|
AL
| |
ALASKA
|
AK
| |
AMERICAN SAMOA
|
AS
| |
ARIZONA
|
AZ
| |
ARKANSAS
|
AR
| |
CALIFORNIA
|
CA
| |
COLORADO
|
CO
| |
CONNECTICUT
|
CT
| |
DELAWARE
|
DE
| |
DISTRICT OF COLUMBIA
|
DC
| |
FEDERATED STATES OF MICRONESIA
|
FM
| |
FLORIDA
|
FL
| |
GEORGIA
|
GA
| |
GUAM
|
GU
| |
HAWAII
|
HI
| |
IDAHO
|
ID
| |
ILLINOIS
|
IL
| |
INDIANA
|
IN
| |
IOWA
|
IA
| |
KANSAS
|
KS
| |
KENTUCKY
|
KY
| |
LOUISIANA
|
LA
| |
MAINE
|
ME
| |
MARSHALL ISLANDS
|
MH
| |
MARYLAND
|
MD
| |
MASSACHUSETTS
|
MA
| |
MICHIGAN
|
MI
| |
MINNESOTA
|
MN
| |
MISSISSIPPI
|
MS
| |
MISSOURI
|
MO
| |
MONTANA
|
MT
| |
NEBRASKA
|
NE
| |
NEVADA
|
NV
| |
NEW HAMPSHIRE
|
NH
| |
NEW JERSEY
|
NJ
| |
NEW MEXICO
|
NM
| |
NEW YORK
|
NY
| |
NORTH CAROLINA
|
NC
| |
NORTH DAKOTA
|
ND
| |
NORTHERN MARIANA ISLANDS
|
MP
| |
OHIO
|
OH
| |
OKLAHOMA
|
OK
| |
OREGON
|
OR
| |
PALAU
|
PW
| |
PENNSYLVANIA
|
PA
| |
PUERTO RICO
|
PR
| |
RHODE ISLAND
|
RI
| |
SOUTH CAROLINA
|
SC
| |
SOUTH DAKOTA
|
SD
| |
TENNESSEE
|
TN
| |
TEXAS
|
TX
| |
UTAH
|
UT
| |
VERMONT
|
VT
| |
VIRGIN ISLANDS
|
VI
| |
VIRGINIA
|
VA
| |
WASHINGTON
|
WA
| |
WEST VIRGINIA
|
WV
| |
WISCONSIN
|
WI
| |
WYOMING
|
WY
| |
Military "State"
|
Abbreviation
| |
Armed Forces Africa
|
AE
| |
Armed Forces Americas
(except Canada) |
AA
| |
Armed Forces Canada
|
AE
| |
Armed Forces Europe
|
AE
| |
Armed Forces Middle East
|
AE
| |
Armed Forces Pacific
|
AP
| |
